****Bold Text****====== The Planning ======

Here you'll find information related to the planning of NWAV conferences and registration.

Preliminary steps to organizing an NWAV meeting:

First and foremost, go get your rooms booked as soon as possible. If past experience is any indication, this is a huge effort and involves considerable negotiation with administrative people and, when necessary, the higher level people of the university. 
 
You’ll need one big room for the plenaries. That is typically the hardest room to secure. 
You’ll need at least three break-out rooms for the three parallel sessions, or whatever number of parallel sessions you decide to have.
 
Second, secure buy-in from the publishers at a very early stage. Start negotiating with them while you’re on the ground at an NWAV meeting sometime well in advance of your planned meeting. You need the support of the publishers.


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===== Timetable for Conference Planning =====


==== NWAV 43 ====

  * {{:the_planning:nwav_43_timeline.doc | NWAV 43 Conference planning timeline }} (Word .doc)

==== NWAV 44 ====

  * {{:the_planning:nwav_44_google_calendar.pdf | NWAV 44 Conference planning Google Calendar }} (PDF)

==== NWAV 47 ====

  * {{:the_planning:nwav47-timeline.docx | NWAV 47 Conference planning timeline}} (Word .docx)

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===== Registration =====

==== NWAV 38 ====

  * {{:the_planning:nwav38.reg.form.non.uofo.doc | NWAV 38 Registration form }} (Word .doc) 

==== NWAV 44 ====

  * {{:the_planning:nwav_44_participants_list.xlsx | NWAV 44 participants list }} (Excel .xlsx)
  * {{:the_planning:nwav_44_registration_feedback.pdf | NWAV 44 Registration Feedback }} (PDF)
  * {{:the_planning:nwav_44_ballot_box_signs.doc | NWAV 44 Ballot Box Signs }}  (Word .doc)
  * {{:the_planning:nwav_44_ballot_box_signs.pdf | NWAV 44 Ballot Box Signs }} (PDF)
  * {{:the_planning:nwav_44_conference_wifi_slips.doc | NWAV 44 Conference Wifi Slips }}  (Word .doc)

==== NWAV 47 ====

  * {{:the_planning:nwav47-onsitepaymentsform.xlsx | NWAV 47 On-site registration/merchandise log}} (Excel .xlsx)

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===== Student Crash Space =====

==== NWAV 44 ====

  * {{:the_planning:nwav_44_student_crash_space_organization.xlsx | NWAV 44 Student crash space organisation }} (Excel .xlsx)
  * {{:the_planning:nwav_44_student_crash_space_request_email.pdf | NWAV 44 Student crash space request email }} (PDF)
  * {{:the_planning:nwav_44_student_crash_space_thank_you_host.docx | NWAV 44 Student crash space thank you host }} (Word .docx)


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===== Meeting Minutes =====

==== NWAV 44 =====

  * {{:the_planning:nwav_44_meeting_minutes.zip | NWAV 44 meeting minutes }} (zipped)